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Year End Accounts Payable

As we approach the end of the fiscal year, we would like to remind departments of the following:


For Budget Officers—Please be aware of the following accounting policy for invoices and travel:

  • Only invoices and credit card charges for materials received or services actually rendered on or before June 30, 2024 will be recognized as 2023-24 expenditures.  
  • Materials received or services rendered on/after July 1, 2024 will be recognized as 2024-25 expenditures.
  • Conferences including registration, hotel and airfare for conference dates occurring on/after July 1, 2024 will be recorded as expenditures in the 2024-25 fiscal year. We will review the date the event occurs; it is not based on being submitted or paid before June 30th.


For All—Keep the following in mind throughout the year:

  • Submit your reimbursable expenditures on a timely basis within the 60 days limit allowed by the IRS for travel.
  • Reimbursements at end of fiscal year are due within 15 days of June 30.
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